Do you want to work as a secretary? Remember that only people whose CV has attracted the employer’s attention will receive an invitation to a job interview. We’ll show you how to create a cover letter and a secretary resume that will help you stand out from the rest of the candidates!
How to write a CV for a secretary?
In the job search process, application documents play a key role, your CV for the position of secretary should first of all be tailored to a specific job offer, this is the only way to show recruiters that you are the perfect candidate. It is worth remembering to keep the document properly arranged so that the CV is legible.
Professional summary in a CV for a secretary
First impressions matter the most! Create a profile summary that will make your secretary resume interesting to the recruiter. A summary is a short section at the beginning of your resume that is a summary of your most important competencies. Wondering how to write them? It’s very simple, try to answer these questions:
- Who are you and what experience do you have? Example: “I am a graduate of administration with two years of experience as a secretary in an employment agency”.
- What achievement can you boast of? What are you most proud of? Example: “I always take care of excellent organization, thanks to which I have ensured 100% on-time delivery of documents.”
- Do you have a career goal? Example: “In your company, I would like to use my communication skills and develop in a dynamic professional environment.”
Experience in a secretary CV
Your secretary resume can stand out from dozens of other applications if you focus on describing experience in the same or similar position, as this is important to the employer. It is better to skip listing previous jobs that are not related to the organization, handling of correspondence or telephone exchange.
Do you want your CV to be personalized? Describe your duties in the first person singular, e.g. instead of “doing” write “I performed” – this form will give your CV a more dynamic character.
CV secretary – template of duties:
- I handled outgoing and incoming correspondence;
- I took care of the proper circulation of documents;
- I coordinated the meeting calendar and managed the meeting rooms;
- I organized meetings, trainings and integration events.
In the secretary’s CV , it is also worth emphasizing achievements – if you have managed to introduce new solutions to improve the work of the office, negotiate favorable contract terms, or optimize expenses – write about it! Example: “I improved my business travel arrangement by reducing costs by X%.”
Secretary skills – CV
The skills section of a secretary’s resume should be precise, specific, and tailored to the requirements of the position.
Start with hard skills – these are key technical competencies that demonstrate your knowledge of office tools and procedures. Examples:
- proficiency in Microsoft Office (Word, Excel, PowerPoint);
- managing the calendar of meetings and organizing events;
- knowledge of document management systems (e.g. SAP, SharePoint);
- conducting business correspondence in English.
Include soft skills – they are crucial in the secretary profession. Examples:
- effective interpersonal communication;
- diligence in keeping records;
- ability to make decisions and solve problems;
- initiative in action.
Are you writing a secretary resume with no experience? Place the skills section above the experience section, and you’ll direct the recruiter’s attention to your competencies.
Secretary CV – education
Employers require candidates for the position of secretary to have a secondary or higher education, so provide the last stage of your education. If you are still studying, include this in your CV by marking “currently”, it will be important information for the employer about your availability.
Have you completed courses or training in customer service, negotiations, management or economics? Write them in your secretary CV and you will show that you are trying to develop your competences!
Hobbies in a secretary’s CV
Some job candidates skip the hobby section, but it is worth adding it because the employer may draw attention to your passions. Specific interests show that you are a person who likes to spend time actively, and ingenuity and enthusiasm are important in the work of a secretary. Focus on what you really enjoy doing and present it in the right way, e.g. “My favorite way to spend my free time is playing golf, I have already visited 15 golf courses in Poland and abroad.”
Secretary CV – template
See a sample secretary CV and get inspired to create a personalized document! Remember to match your CV to your own needs so that it perfectly emphasizes your competences!
Anna Kowalska
Secretary
Phone: 123 456 789
Email: [email protected]Professional profile
An effective and committed secretary with over 4 years of experience in organizing office work and supporting management. I thrive in a dynamic environment, taking care of the efficient flow of information and effective documentation management. I want to develop my competences in the area of administration, supporting the daily operations of XYZ company.Experience
01.2021-05.2025 Company XYZ Sp. z o.o., Warsaw
Position: Secretary
Obligations:
- I took care of the organization of meeting calendars and the booking of conference rooms.
- I managed correspondence and kept a register of company documents.
- I took care of the smooth course of the meetings, including guest service and preparation of materials.
- I coordinated the organization of business trips, including reservations and settlements.
- I managed the supply of the office, making sure all materials were available.
Abilities
- Calendar management and organization of daily office work.
- Very good support for Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Keeping records and records in accordance with company procedures.
- Good knowledge of English.
- Excellent communication and relationship building skills.
- Operation of office equipment.
- Ability to organize work in a dynamic environment.
Education
2018-2021 University of Warsaw
Bachelor of ManagementCertificates
- Excel Course, ABC Training Center, 2024
- Office Work Organization Course, XYZ Training Center, 2025
Interest
In my free time, I practice yoga and mindfulness – thanks to this I am relaxed and improve my concentration.I consent to the processing of my personal data by [name of company] for the purpose of recruitment for the position I am applying.
Cover letter secretary
A cover letter for the position of a secretary complements your CV, so it is worth expanding on the information from your CV. In addition to listing your skills, you can mention in which situations you have managed to use them. Also emphasize what experience you have and how it will translate into effective performance of duties in the new position. You can send a cover letter for a secretary even if the employer does not require it – then you will show your commitment!
How to Write a Cover Letter for a Secretary Position With No Experience
- Emphasize your soft skills such as organization, communication and attention to detail.
- Mention the administration-related education, courses, or training that prepared you for the role.
- Refer to informal experiences, such as organizing events or volunteering, where you could develop skills useful for this position.
- Express your motivation for learning and professional development and tailor the content of the letter to the needs of the company, showing that you understand its specifics.
A secretary CV supplemented with a professional cover letter are key documents in the job search process!
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Nika Walęcka
Copywriter, author of articles with practical advice that will help you look for satisfying employment. It provides a lot of information that is useful in preparing applications, conducting job interviews and building a professional image.
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